Tips for completing a hazardous waste application Form Easily and Quickly

If you are storing, purchasing, recycling and reprocessing of the hazardous wastes, then it is mandatory to obtain authorization for the hazardous waste management.

What are Hazardous Wastes?

Hazardous Wastes are defined under the Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016. The act states that hazardous wastes are the substances that pose a significant risk to the human health or the environment because of their toxic, flammable, corrosive or reactive nature are the hazardous wastes.

The hazardous wastes arise from the various industries including chemicals, manufacturing, oil, refining, pharmaceuticals and metal processing. The common examples of hazardous wastes are heavy metals, solvents, lead-acid batteries, asbestos, and waste oils. Hazardous waste is categorized into various classes based on its characteristics and toxicity including corrosiveness, ignitability, reactivity and toxicity.

Hazardous wastes pose potential dangers to the human health and the environment. It is thus important to properly manage the hazardous waste. If not handled correctly, the hazardous wastes can contaminate the soil, water and air, leading to the long-term environment damage and health issue such as cancer, respiratory issues and more.

The Government has established strict regulations and norms to ensure hazardous waste is safely collected, stored, treated and disposed of to reduce the risks to environment and people.

Why Hazardous waste Authorization is Important?

Hazardous Waste Authorization is important for several reasons.

1. The authorization ensures the businesses generate or handle the hazardous waste are according to the prescribed Act. The authorization mandates proper waste management practices including safe collection, treatment, storage and disposal, significantly reducing the risks of environmental contamination and human health hazards. Proper regulation is required to prevent hazardous waste from polluting water, soil and air, and endangering ecosystems, public health and overall environmental sustainability.
2. Hazardous waste authorization showcases the commitment of the business to environmental responsibility and legal compliance. It ensures the businesses meet national and global environmental standards, fostering sustainable industrial practices.

What is Hazardous Waste Application Form?

Hazardous Waste Application Form is a document required by businesses that generate, handle, store, transport or dispose of hazardous waste. The form is a key part of compliance process under the Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016.

The form is designed to gather the important information about the type, quantity, and management of hazardous waste generated by a business, ensuring it follows safe and responsible waste handling practices.

What does Hazardous Waste Application Form Include?

The application form includes the details about the nature of the hazardous waste, storage methods, treatment, disposal and the recycling processes in place.

The form is filled by the entities and is submitted to the respective State Pollution Control Board or Pollution Control Committee for reviewing and authorization. The authorization allows the applicant to legally manage the hazardous waste, ensuring that their operations meet environmental and safety norms.

What are the important documents required to be submitted while filling Hazardous Application Form?

Every person filling hazardous waste application form is required to submit a copy of each of the following documents.

• Consent to Establish
• roof of Certificate of Registration
• Proof of the installed capacity of plans and machinery
• For License Renewal (Certificate of Compliance of Effluent, disposal of waste, and emission standards and treatment)

What are the Additional documents required for Hazardous Application Form Filing?

Apart from the above mentioned documents, there are other documents that are required to be submitted

1. For Private Limited Company and Public Limited Company:

• Identity as well as Address Proof of directors such a Pan and Aadhar card.
• Proof of Ownership or Lease or Rent Agreement of the Premise.
• No-Objection Certificate from the owner of the site.
• Telephone Bill/Electricity Bill/Water Bill.
• MCD License
• Waste Collection Agreement
• Memorandum of Association of Company
• Pan Card of Company
• Certificate of Incorporation
• Board Declaration for Authorized Signatory.

2. For Proprietorship or Partnership Firms:

• Pan Card/Aadhar Card of Partners or Proprietors
• Rent/Lease/Ownership of office location.
• Electricity Bill/Water Bill or Telephone Bill
• Waste Collection Agreement
• MCD License

What is the procedure of obtaining Authorization for Hazardous Waste Management?

Every applicant seeking to file the Hazardous waste application form to obtain the authorization for reprocessing or recycling of the hazardous waste specified in the Schedule IV needs to follow the steps –

1. They have to file Form 5 along with the required documents.
2. The Central Pollution Control Board (CPCB) is satisfied that the applicant is utilizing eco-friendly technologies, adequate technical capabilities, relevant equipment and requisite facilities for recycling or reprocessing or reusing of hazardous will grant the certificate of registration to the applicant.
3. The application for the registration shall be disposed of by the Central Pollution Control Board within the timeframe of 120 days from the date of receiving such application complete in every manner.
4. The CPCB finds the applicant has failed to comply with the provisions of the concerned Act, or any of the conditions of the registration or any rules made thereafter can suspend or cancel the registration issued.
5. If the application or registration is cancelled, the applicant will be given a reasonable opportunity by the CPCB to be heard, by order, refuse to renew or grant the registration.
6. On the grant of certificate of registration, the applicant must maintain the record of the hazardous wastes purchased and processed. Also, they need to file the annual returns of the activities of the preceding year in Form 6 to the State Pollution Control Board.

Completing a hazardous waste application form is challenging task for many. With the right preparation, understanding of the process and attention to detail, the form can be completed easily and quickly.

Here are some of the tips to complete the Hazardous Waste Application Form Easily-

1. Understand the Importance of Application: Before starting to work on Hazardous waste application form, it is advisable for business to understand why this application is important. Hazardous waste poses a significant threat to the environment and the public health. The Government, through the Ministry of Environment, Forest and Climate Change, regulates the hazardous waste management under the Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016. Businesses generating, storing, treating, or disposing of hazardous waste must comply with these norms and submit the application form.

2. Understand the correct Form: The application process in India requires choosing the appropriate form. Some common forms include-

• Form 1: For obtaining authorization for hazardous waste generation, handling, treatment, storage or disposal.
• Form 2: For importing or exporting hazardous waste.
• Form 3: For maintaining hazardous waste records.

Identifying the correct form as per you business activity is important. Read the description of each form and ensure you are filling out the right one.

3. Gather the required documents: Gather all the documents mentioned above. Ensure you have the business registration details, nature of the hazardous waste generated, treatment, storage and disposal facility, environment assessment done if required, details of waste management system in place and past compliance records. Having all the documents and information handy, ensures smooth process when filling the form.

4. Online Submission Portal: The Central Pollution Control Board and the State Pollution Control Boards offer online submission portals for the hazardous waste applications. The applicants can submit their hazardous waste application form digitally. The online submission of the form through portal ensures quick submission and immediate acknowledgement, reduced paper work, ability to track the application status and automated reminders for renewals.

5. Create account on the online portal: Create an account on the online portal to enable online submission of the form. You will need the following information for the account creation including business name, authorized person’s details, and address of the business, email and phone number. Once registered, the businesses can access the relevant forms for submission.

6. Follow the steps of Form Filling: Locate the appropriate form once logged in the portal and begin the process of form filling. Fill your and business name, its address and contact no. Fill out the nature of the hazardous waste stating its type, category as per Schedule and quantity. Give information about your waste management plans for its handling, treatment, storage and disposal.  State the Environmental impact and monitoring systems incorporated. Finally sign the declaration.

7. Avoid common mistakes: While filling the form, avoid the common mistakes that include incorrect classification of waste, incomplete information, incorrect classification of waste and skipping attachments.

8. Pay the required fees: Hazardous waste application require a processing fee. The fee structure may vary depending on the type of application and the requirement of the state. The online portal includes an option to pay the fee through various digital modes such as net banking or credit card. Make sure to keep the record of your payment confirmation for future reference.

9. Understand the timeline: Depending on the application type, the approval process can take anywhere from few weeks to a few months. While waiting for the approval of hazardous waste application form, ensure that your business continues to manage the hazardous waste responsibly and maintains proper records. If the authorities find the information incomplete, they may request additional information during the review process. Ensure you respond to such queries promptly without any delays.

10. Track the application status: Once the form is submitted you can track the application status on the portal. The system will update the progress at various stages such as submission received, under review, request for additional information (if required), and approval or rejection. Keep the eye on the status and address any issues promptly.

11. Stay prepared for inspections: After the submitting of the hazardous waste application form online, be prepared for government inspections. The government authorities may conduct inspections to verify compliance. The inspections include site visits to verify waste management practices, review of documentation and records, and checking safety measures for hazardous waste handling.

Seek Professional Help for filling Hazardous Waste Application Form

The filling of the hazardous waste application form can be overwhelming. It is beneficial to seek the help of a professional environmental consultant to help you fill the form and navigate all the formalities effectively. The experts are trained and will guide you through the application process, helping you prepare the required documents and ensure that your submission is completed with all the relevant regulations.

The professional consultant can simplify the process of filling out a hazardous waste application form by providing expert guidance and ensuring compliance with all the regulatory norms. The experts are well-versed with the Hazardous Waste Act and understand the legal framework and the specific needs for authorization.

They help you streamline the process by gathering and organizing all the required information beforehand. This includes identifying the types of hazardous wastes produced, ensuring proper quantification, and providing supporting documents related to the treatment, storage and disposal of the waste. They are familiar with both the physical and digital submission process, allowing them to efficiently navigate through the system and submit applications quickly.

By working with an experienced consultant, will help you avoid common mistakes such as incorrect waste classification or incomplete documentation, which could lead to delays or rejection of the application. Also, the professional consultants will offer ongoing support beyond the initial and submission. They can help respond to any queries or additional information request from regulatory authorities, ensuring the approval process moves smoothly.

The experts also help with renewals and updates, keeping the businesses reduce the risk of errors, saving time and ensuring that their hazardous waste management practices are according to legal and environmental norms.

Make the Hazardous Waste Application form filling process hassle-free and easy with the help of expert consultants who will guide and support you to fill out the form in no time and without any flaws.